Do Your Employees Drive Personal Vehicles for Business-Related Purposes?

If an accident occurs while an employee or volunteer is operating their personal vehicle for company business, your company could be held liable.  Even when an employee is just running an errand, such as making a bank deposit, dropping off a proposal or picking up a part, if an accident occurs your company could suffer as a result.   

While you cannot insure a non-owned vehicle, there are other steps you can take to protect your company before a loss occurs. If your employees or volunteers use personal vehicles for company business, even if just occasionally, the following guidelines can help reduce your risk:

1.   Determine a minimum level of auto liability insurance your employees and/or volunteers must carry.  Also consider what documentation should be provided to your company to demonstrate that proper insurance coverage is in effect.  For example, you might require that employees or volunteers submit a certificate of insurance each year that verifies coverage limits.

2.   Driving records should be checked prior to an employee’s hiring.  Validate driving credentials and check for accidents and moving violations over the past 5 years.  All recruiters, managers and human resource people should be aware of this policy.

3.   Avoid having youthful drivers, those with little driving experience, or drivers with more than one moving violation or accident use their vehicle for business-related purposes.

4.   Periodically check driving records for new offenses and moving violations.  Introduce a procedure for how discovery of new offenses will be handled.

5.   Develop a written policy on business use of personal vehicles and communicate to all employees. Managers, human resource personnel and recruiters should share this information with any potential new hires.

6.   Be sure you remain in compliance with local, state and federal statutes while obtaining private information about your employees. 

Insurance can play a role in helping to protect your business from this exposure. Non-owned auto liability insurance may be obtained on a stand-alone basis or in conjunction with your general liability coverage.  Coverage for hired vehicles may also be available, if needed.

Insurance premiums for non-owned automobile liability depend on the frequency of personal vehicle use and how employees use their vehicles for your business. Premiums for this line of coverage are generally fairly reasonable.

Another way to reduce risk is to eliminate the exposure.  If employees or volunteers are prohibited from using their personal vehicles for business-related purposes, it eliminates the possibility of an accident that will affect your company.

In the meantime, while you are mapping out your risk reduction strategy, maybe you should consider making that bank deposit yourself…

Simple Keys to Understanding Homeowner’s Insurance

To make sure you have the right type, and right amount of homeowner’s insurance, you need to understand what it does, and doesn’t, cover. Regular homeowner’s insurance will cover damage from tornadoes, fires, and burglary; but it will not cover the calamity of hurricanes, floods, terrorism, or nuclear meltdowns.

Basic Principles

*Make sure to get enough coverage to re-build your home from bottom to top.

*Choose “replacement cost” instead of “actual cash value.”

*Regularly inventory your possessions and their replacement costs. Consider a special rider for valuables such as jewelry, furs, and family heirlooms.

*Understand “loss of use” provisions. These provisions will dictate how long your insurer will pay rent while your home is rebuilt or repaired.

Best Offerings

*Look at on-line quotes and shop around, in general. Do some research to make sure the company is financially sound.

*Consider the possibility of raising your deductible to keep rates low.

*Get discounts by purchasing homeowner’s and auto insurance from the same company.

*Consider an umbrella policy to protect against lawsuits.

*Ask if special discounts are available. Some companies offer discounts to longtime customers, seniors, and non-smokers.

*Monitor and maintain a good credit score

*Unless you plan to file a claim, don’t report damages.

What Isn’t Covered

*Home office equipment

* Damage from neglect and poor maintenance practices

*Losses caused by pests such as insects, rodents, and pets

*Sewer backups and mold

In Case of Disaster

*Get in touch with your insurance company as soon as possible.

*Begin checking for damage and take photos to document calamity. Make quick fixes and temporary repairs to mitigate further damage.

*Be cautious of repairmen charging exorbitant rates and con artists impersonating insurance adjusters.

*Read the fine print before signing anything! Be careful not to sign away future compensation upon receipt of the first check.

*If a settlement offer is clearly unfair, don’t accept it.

Learning a few simple principles in advance can save you a bundle, should disaster strike.  Speak with your insurance agent to gain a better understanding of your homeowner’s insurance needs.